Facility License Agreement

1Event Information

2Applicant Information

3Terms & Conditions

Name of Event(Required)

Date of Event(Required)

MM slash DD slash YYYY

Which day of the week does your event fall on?(Required)

Event Time Window(Required)

Event time special requests

If your event does not fall within our standard event hours, please let us know. Special requests for event times will be considered by the Brannon Center staff.

Type of Event(Required)

Estimated Attendance(Required)

Choose your rental room(Required)

Available venues options based on your day selection are below.

Choose your rental room(Required)

Available venues options based on your day selection are below.

Choose your rental room(Required)

Available venues options based on your day selection are below.

Will you be using the Brannon Center Dock for a ceremony or other purposes?(Required)

Yes

Will you be serving food or drinks at your event?(Required)

Yes

What will you be serving at your event?(Required)

Please check all that apply.

Food

Beverages

Beer/Wine/Liquor

Weekday Alcohol Serving Fee

Price:

Weekday Alcohol Serving Fee

Price:

Weekday Alcohol Serving Fee

Price:

Weekday Alcohol Serving Fee

Price:

Additional Requests

Please let us know if you have any additional requests for your event.

Name of Organization(Required)

Name of Applicant(Required)

Job Title (if applicable)

Phone (day)(Required)

Phone (evening)

Email(Required)

Mailing Address(Required)

Street Address City State / Province / Region ZIP / Postal Code

Are you exempt from paying sales tax?(Required)

Yes

Please upload your tax exempt certificate(Required)

Accepted file types: jpg, gif, png, pdf, Max. file size: 256 MB.

File size must be smaller than 256MB.

Terms and Conditions

The Brannon Center is the premier corporate and social venue for Central Florida. The Brannon Center rental options include the Indian River Ballroom, Park View, and River View rooms. Monday through Thursday, all rooms are available separately, or for larger events, these spaces may be combined. Friday through Sunday, only the entire building is available to rent. Maximum capacity is 400.

Performance Guarantee Deposit & Cancellation

A refundable performance guarantee deposit is required to schedule an event and secure the date. Deposits are in addition to the rental fee, and when submitted, are deposited into the City’s General Fund. Deposits are returned via City check, up to six (6) weeks following the event. Deductions may be made for damage, excessive cleaning, or time used beyond the contracted period.

Events are only reserved when the Facility Use Agreement is completed, signed, and returned along with the deposit. We accept all major credit cards, cash, and checks. No dates are reserved without payment.

Cancellation policy is as follows: 6 - 12 months prior to event - deposit refunded and 100% refund on any payments made.

0 - 3 months prior to event - no refunds on payments, no refund of deposit. All cancellations must be submitted in writing.

Catered Events

The Brannon Center offers a wide selection of Preferred Caterers for you to choose from. These caterers have been vetted by the City of New Smyrna Beach and have successfully partnered with the Center. Staff will provide you with a current list of Preferred Caterers.

Non-Catered Events

Kitchen facilities are available only to the caterers although the licensee may bring in and serve simple or prepared food items Monday – Thursday 8:00 am – 2:00 pm only. The following are examples of simple or prepared food items: breakfast pastries & boxed lunches. No heating elements are permitted. The licensee is responsible for clean-up; all of which must occur during the rental period. Center staff must be informed at the time of this contract if you plan to serve any non-catered food.

Alcoholic Beverage Policy

The Brannon Center does not hold a liquor license. All alcoholic beverages must be served via your chosen caterer or licensed bartending service. Please contact your chosen caterer to learn their policies and procedures regarding alcohol service. If you have additional questions, please ask Center staff as soon as possible.

Consent(Required)

I have read and agree to the terms and conditions listed above.(Required)

Please read and agree to the following terms

Floorplan(Required)

I agree(Required)

Licensee/renter is required to submit a floorplan and agenda with all vendor contact information no less than thirty (30) days before the event. (Final guest count may be updated no less than 7 days before the event. (Final guest count may be updated no less than 7 days before the event.) Center staff will set up all Center equipment being used.

Rental Times(Required)

I agree(Required)

Rental times MUST INCLUDE all set-up and breakdown of the event. All guests and vendors must vacate the building by the end of the rental period. This includes caterers, DJs, bands, rental services, etc. NO EXCEPTIONS

Rental Times(Required)

I agree(Required)

Licensee/renter is responsible for all vendors hired for their event and will coordinate any set up by outside vendors with Center staff.

Rental Times(Required)

I agree(Required)

If a planner or coordinator is being used please ask them to contact Center staff as soon as possible to review the terms and conditions of renting the Brannon Center (but you should share this information with them as well).

Rental Times(Required)

I agree(Required)

PROHIBITED: Decorations on Center walls, ceilings, windows inside the venue or outside including the dock railings. This includes tape, tacks, staples, Command™ strips, etc.

Rental Times(Required)

I agree(Required)

PROHIBITED: Lit-flame candles inside Venue (LED candles allowed).

Rental Times(Required)

I agree(Required)

PROHIBITED: Glitter, flower petals (on carpet), confetti-like decorations.

Rental Times(Required)

I agree(Required)

PROHIBITED: Dry ice/fog machines, and cold spark machines inside the Venue.

Rental Times(Required)

I agree(Required)

COMPLIANCE WITH NOISE ORDINANCE 38-72: It shall be unlawful for any person to make, continue, or cause to be made or continued any unreasonably loud, excessive, unnecessary, or unusual noise after 10:00 pm. Music must be turned down at this time.

Rental Times(Required)

I agree(Required)

The rental facility must be returned to the condition it was provided to the licensee. Tables and chairs must be cleared of all debris. All equipment and materials that are not Center property must be removed. The Center is not responsible for any materials left behind. Waste and all paper products must be placed in the dumpster.

Rental Times(Required)

I agree(Required)

A deposit must be paid to hold any event date. Deposits are in addition to the rental fee, and when submitted, are deposited into the City’s General Fund. Deposits will be returned via City check, up to six (6) weeks following the event. Deductions may be made for damage, excessive cleaning, or time used beyond the contracted period.

Rules, Regulations and Policies

It is understood that the Licensee will be responsible for the building and/or grounds to be in good condition upon leaving and that all damage must be reported to the Brannon Center Staff immediately. It is also understood that the Licensee is responsible for payment of all scheduled dates in advance. The Brannon Center Staff must be notified in advance of all cancellations, with the Deposit & Cancellation provisions of the Brannon Center Terms and Conditions governing refunds of deposits.

In consideration of the privilege herein granted, Licensee will not claim any damages from Licensor in connection with or on account of any injuries or damages arising in or on the above-described property while being used by the Licensee and Licensee's members, guests, or invitees.

Agreement(Required)

I have read and understand the rules, regulations and policies given to me at the time of this contract.(Required)

Estimated Subtotal

$0.00

Estimated Sales Tax

$0.00

Estimated Total

This is just an estimate. Reservations are NOT final until reviewed by Brannon Center staff and deposit received. Rates subject to change until reservation confirmed.

Hidden

Please select todays date(Required)

MM slash DD slash YYYY

Initials(Required)

Please enter your initials

Signature(Required)

Facility Use License Agreement

Terms and Conditions

Performance Guarantee Deposit & Cancellation

Catered Events

Non-Catered Events

Alcoholic Beverage Policy

Please read and agree to the following terms

Rules, Regulations and Policies

Brannon Center Information Request