Facility Use License Agreement

The Brannon Center is the premier corporate and social venue for Central Florida. Conveniently located in New Smyrna Beach on the Intracoastal Waterway, the Brannon Center provides the ideal location for any type of event and includes banquet and meeting facilities, as well as ceremony sites.

The Brannon Center rental options include the Indian River Ballroom, Park View, and River View rooms. On Monday through Thursday, all rooms available separately, or for larger events, these spaces may be combined. On Friday through Sunday, only the entire building rental is available. The Center is ideal for meetings with breakout room options, weddings, anniversary parties, fundraisers, celebrations of life, and more.

For weddings, rental fees may include a complimentary one (1) hour rehearsal upon request. Rehearsals may be scheduled Monday – Thursday (excluding holidays) between 9 am and 3:30 pm. Reservations for rehearsals are booked one month prior to the event date and based on availability. Center staff does not provide coordination services.

Performance Guarantee Deposit & Cancellation

A refundable performance guarantee deposit is required to schedule an event and secure the date. Deposits are in addition to the rental fee, and when submitted, deposited into the City’s General Fund. Deposits returned via City check, up to six (6) weeks following the event. Deductions may be made for damage, excessive cleaning, or time used beyond the contracted period.

Events are only reserved when the Facility Use Agreement is completed, sign and returned along with the deposit. We accept Visa, MasterCard, Discover, checks and cash (sorry, no American Express). No dates reserved without payment.

The cancellation policy is as follows: 6 - 12 months prior to event - deposit refunded and 100% refund on any payments made.

• 3 - 6 months prior to event - 100% refund on any payments made, no refund of deposit.
• 0 - 3 months prior to event - no refunds on payments, no refund of deposit.

If cancellation occurs within 30 days of the scheduled event, deposit and full rental payment will be forfeited. All cancellations must be submitted in writing.

Catering, Food and Beverage

Catering fees are not included in the Center’s rental price. The Center will work with the caterer of your choice, though a courtesy list is provided of caterers who have successfully partnered with the Center in the past. Please visit our vendors page to view our catering partners.

Coordinate with your chosen caterer to determine what services will be provided. Many caterers have or will develop packages to include set-up/decoration, service and clean up, as well as linens, china, centerpieces, etc. If a caterer has not worked at the Center previously, they must submit license and insurance information and conduct a site visit prior to your event.

Non-Catered Events

Kitchen facilities are available only to the caterers although the licensee may bring in and serve simple or prepared food items Monday – Friday 8:00 am –2:00 pm. The following are examples of simple or prepared food items: breakfast pastries & boxed lunches. No heating elements are permitted. The licensee is responsible for clean up; all of which must occur during the rental period. Center staff must be informed no less than thirty (30) days prior to the rental period if you plan to serve any non-catered food.

Compliance with Ordinance 17-19

Licensee expressly agrees to follow the provisions of City Ordinance No. 17-19, and will refrain from using and distributing polystyrene or polypropylene food service articles and plastic straws, as well as forbid any caterers, vendors, or subsidiaries with whom Licensee contracts to use or distribute such at the Center for Licensee’s event. Nothing in these Terms and Conditions shall be construed to stop Licensee or its caterers, vendors, or subsidiaries from using alternative materials in their take-out containers and straws, provided they are not composed of the aforementioned prohibited materials.

Compliance with Noise Ordinance 38-72

It shall be unlawful for any person to make, continue, or cause to be made or continued any unreasonably loud, excessive, unnecessary or unusual noise after 10:00 pm. Music must be turned down at this time.

Alcoholic Beverage Policy

All alcoholic beverages must be served via your chosen caterer. Please contact your chosen caterer to learn their policies and procedures regarding alcohol service.

Set-Up

• Licensee is required to submit a floor plan of desired set-up no less than ten (10) days before rental period. Use of the Center’s tables, chairs, A/V equipment and podium is included with the rental. Center staff will set-up tables and chairs provided by the facility but all outside equipment must be setup by licensee or contracted vendor.
• For non-catered events or events where the caterer will not provide set-up/decoration, the rental period must include ALL time needed by the licensee and vendors for decoration, set-up in excess of table and chair arrangement, and clean up.
• Decorations are permitted within reason. They must be approved by Center management no less than ten (10) days prior to your event. Candles, balloons, glitter, flower petals on floor or other confetti like decorations, dry ice/fog machines and cold spark machines ARE NOT PERMITTED. Tape, tacks, nails, staples, etc. are not permitted to attach decorations.

Clean Up

• The rental facility must be returned to the condition it was provided to the licensee.
• Tables and chairs must be cleared of all debris.
• All equipment and materials that are not Center property must be removed. The Center is not responsible for any materials left behind
• Waste and all paper products must be placed in the dumpster.
• For non-catered events or events where the caterer will not provide clean-up, the rental period must include ALL time needed by the licensee and vendors for set-up/decoration, clean-up and to remove all materials that are not Center property.

Rental times MUST INCLUDE all set-up and breakdown of the event. All guests and vendors must vacate the building by the end of the rental period. This includes caterers, DJs, bands, rental services, etc. No Exceptions.

Deposit must be paid to hold any event date. Deposits are in addition to the rental fee, and when submitted, are deposited into the City’s General Fund. Deposits will be returned via City check, up to six (6) weeks following the event. Deductions may be made for damage, excessive cleaning, or time used beyond the contracted period.

It is understood that the Licensee will be responsible for the building and/or grounds to be in good condition upon leaving and that all damage must be reported to the Brannon Center Staff immediately. It is also understood that the Licensee is responsible for payment of all scheduled dates in advance. The Brannon Center Staff must be notified in advance of all cancellations, with the Deposit & Cancellation provisions of the Brannon Center Terms and Conditions governing refunds of deposits.

In consideration of the privilege herein granted, Licensee will not claim any damages from Licensor in connection with or on account of any injuries or damages arising in or on the above-described property while being used by the Licensee and Licensee's members, guests, or invitees.

The novel coronavirus, COVID-19, has been declared a worldwide pandemic by the World Health Organization. COVID-19 is extremely contagious and is believed to spread mainly from person-to-person contact. Known symptoms of COVID-19 include, but are not limited to, fever, fatigue, dry cough, and difficulty breathing. As a result, federal, state, and local governments and federal and state health agencies recommend social distancing and have, in many locations, prohibited the congregation of groups of people. The City of New Smyrna Beach has created new protocols and put in place preventative measures to reduce the spread of COVID-19; however, The City of New Smyrna Beach cannot guarantee that you or your child(ren) will not become infected with COVID-19. Further, attending any program may increase your child(ren)s risk of contracting COVID-19.

By signing this agreement, I acknowledge the contagious nature of COVID-19 and voluntarily assume the risk that my child(ren) and I may be exposed to, or infected by COVID-19 by attending the City of New Smyrna Beach program and/or facility, and that such exposure or infection may result in personal injury, illness, permanent disability, and death. I understand that the risk of becoming exposed to or infected by COVID-19 at the City of New Smyrna Beach program and/or facility may result from the actions, omissions, or negligence of myself and others, including, but not limited to, City of New Smyrna Beach employees, volunteers, and program participants and their families. I voluntarily agree to assume all of the foregoing risks and accept sole responsibility for any injury to my child(ren), my guests, or myself including, but not limited to, personal injury, disability, and death, illness, damage, loss, claim, liability, or expense, of any kind, that I, my guests, or my child(ren) may experience or incur in connection with our attendance at the City of New Smyrna Beach program and/or facility. On my behalf, and on behalf of my child(ren)s, I hereby release, covenant not to sue, discharge, and hold harmless The City of New Smyrna Beach, its employees, agents, and representatives, of and from the Claims, including all liabilities, claims, actions, damages, costs or expenses of any kind arising out of or relating thereto. I understand and agree that this release includes any Claims based on the actions, omissions, or negligence of The City of New Smyrna Beach, its employees, agents, and representatives, whether a COVID-19 infection occurs before, during, or after participation in any City of New Smyrna Beach program and/or facility.

Additionally, I warrant that I, as well as my child(ren) and guests, do not currently have, nor have experienced the above-listed symptoms within the last fourteen (14) days; that I and my child(ren) or guests, or that anyone in our respective households, have not been diagnosed with COVID-19 within the past thirty (30) days; that to the best of my knowledge neither I nor my child(ren) or guests have not been knowingly exposed to anyone diagnosed with COVID-19 in the past thirty (30) days; and that I, my child(ren) or guests have not travelled outside of the country in the past thirty (30) days.